Session Rules & Regulations

Last updated: March 2026

The following rules and guidelines apply to all Illustrator Sign & Sketch Sessions at Kokoro Card Fest 2026. These policies are designed to protect artists, respect intellectual property regulations, and maintain an efficient session flow for all participants.

1. Event & Session Access

• All attendees must hold a valid event ticket to enter the Kokoro Card Fest 2026 venue.
• Participation in any Illustrator Sign & Sketch Session requires a valid Illustrator Package ticket for the respective artist.
• Each ticket corresponds to one (1) service slot as specified in the purchased package.
• Attendees must present their ticket confirmation at the registration counter before joining the queue.
• Tickets are valid only for the designated artist and service purchased.
• Tickets are non-transferable once redeemed.
• Lost or misplaced tickets will not be replaced by the organiser.

2. Session Schedule & Queue Management

To ensure fairness and efficiency:

• Attendees must arrive at least 10 minutes before their scheduled session time.
• Event staff will organise attendees into designated queues based on purchased packages.

Other Illustrators (except Match)

Estimated time per attendee (actual duration may vary at the artist’s discretion):

• Autograph: approximately 1 minute
• Head sketch: approximately 3–4 minutes
• Detailed sketch: approximately 5–7 minutes
• Small Shikishi sketch: approximately 15–20 minutes

Match’s Commissioned Artwork Duration

• Blank card: approximately 5–7 minutes
• Small Shikishi (121 × 136 mm): approximately 10–15 minutes
• Medium Shikishi (242 × 272 mm): approximately 20–30 minutes
• Large Shikishi (273 × 303 mm): approximately 45–60 minutes

Extended Session Note (Medium & Large Shikishi): Due to the longer session duration for Medium and Large Shikishi commissions, attendees are welcome to explore the event while the artist works on their piece. You may leave and return to the signing table at any time — simply show your QR code to staff again for re-entry verification.

Actual session duration may vary depending on artist discretion, complexity of the request, and overall queue flow. Event staff reserve the right to adjust queue flow when necessary to ensure all attendees are accommodated.

Late arrivals may result in reduced session time or loss of the session without refund.

3. One Item Per Ticket Policy

• Each ticket purchased entitles the attendee to one (1) item for autograph or sketch service, based on the package purchased.
• Requests for additional items beyond the purchased ticket will not be accepted during the session.
• Attendees wishing to obtain additional services must purchase additional eligible packages if available.

4. Approved Items for Signing or Sketching

The following items are generally allowed for signing or sketching, subject to artist approval:

• All organiser-provided items (e.g., event promo cards, blank cards, shikishi boards)
• Artist or event merchandise
• Personal items related to the artists

Items must comply with the size restrictions stated in Section 8. Event staff may decline items that are deemed unsuitable or inappropriate.

5. Special Item Policy — Katsuji Mori

For Katsuji Mori’s signing sessions, the following item policy applies:

• TCG cards and memorabilia are accepted for autograph.
• Only items related to Katsuji Mori’s voiceover career will be accepted.
• The artist may decline items that are oversized or unsuitable at his discretion.

6. Prohibited Requests (Intellectual Property Policy)

To comply with licensing and intellectual property regulations, the following requests are strictly prohibited:

• Requests related to licensed intellectual property (IP) characters
• Requests referencing characters from existing franchises such as Pokémon, Digimon, Yu-Gi-Oh!, Magic: The Gathering, or any other third-party IP
• Requests designed to resemble copyrighted characters

Artists participating in Kokoro Card Fest 2026 will only create original character illustrations unless explicitly stated otherwise for a specific artist or package.

7. Sketch Request Guidelines

For sketch sessions, attendees may request artwork through one of the following methods:

Option 1 — Inspiration Words: Attendees may provide up to five (5) inspiration words to guide the artist.
Example: Dragon, Warrior, Mystical, Fire, Armor

Option 2 — Artist Reference: Attendees may request a sketch inspired by the artist’s existing original works or style, based on sample artworks displayed at the event.

The final artwork will be an original creation by the artist, interpreted based on the provided inspiration. The pose, design, composition, and artistic direction are entirely determined by the artist.

8. Artwork Size Restrictions

To ensure fairness and efficiency, sketches will follow the maximum size guidelines below:

• Standard TCG Card: approximately 6.3 cm × 8.8 cm
• Small Shikishi: 121 mm × 136 mm
• Medium Shikishi: 242 mm × 272 mm
• Large Shikishi: 273 mm × 303 mm

Large personal items may be signed at the artist’s discretion. However, sketches will remain limited to the size restrictions above.

9. Personalisation Policy

Personalisation is optional and subject to artist approval. Allowed personalisation may include:

• Attendee names
• Short messages
• Event-related references

Not allowed:

• References to licensed characters or intellectual property

10. Artist Materials & Ink

Artists will typically provide autograph ink in the following colours: Black, Gold, and Silver.

• Colour will only be applied to packages specifically indicated under the “Colours” service.
• Additional colours may be used depending on artist availability.
• Attendees may bring their own markers or pens, subject to artist approval.

11. Photography & Media Policy

Photography policies are managed by event staff and may vary per artist.

• Photography with artists may be permitted depending on session flow.
• Attendees must follow staff instructions at all times.
• Photography or video recording without permission may be restricted.
• Professional equipment or recording devices may require prior approval from event staff.

12. Resale & Commercial Use Policy

• Sketches and signed items obtained at Kokoro Card Fest 2026 are intended for personal collection and enjoyment.
• Attendees are strongly discouraged from purchasing services solely for immediate resale or commercial exploitation.
• The organiser reserves the right to implement limits or restrictions if necessary to maintain fairness.

13. Behaviour & Conduct

All attendees must maintain respectful behaviour toward artists, staff, and fellow participants. The following actions are strictly prohibited:

• Touching artists’ tools or materials without permission
• Interrupting the session flow
• Requesting additional items beyond the purchased package
• Harassing artists or staff
• Attempting to bypass the queue system

Failure to comply may result in refusal of service, removal from the queue, or removal from the event venue.

14. Final Decision

The artists and the TCGKL organising team reserve the right to decline any request that does not comply with the guidelines above. All decisions made by the artists and event staff are final and binding.